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To all foreign nationals residing in Japan, new residency management system started on Monday, July
9, 2012.
A Residence "Zairyuu" Card is issued to mid- to a long-term residents by
Immigration Bureau of Japan Alien registration certificates (foreign resident registration card)
issued by a municipal office. Special permanent resident certificate "Tokubetsu Eijyuusya
Shomeisho" is issued to special permanent residents.
Foreign residents is listed on the Basic Residents Registration and it became as feasible to issue
Residence Certificate "Juuminhyou" duplicates, etc., to foreign nationals as it is to
Japanese nationals.
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1-1 A residence "zairyuu" card or special permanent residence
certificate"Tokubetsu eijyuusha shoumeisho"
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(1) Residence card (issued at the Immigration Service Agency or at the port of entry or
departure)
- The period of validity of the resident card for permanent residents who are 16 years of age or
older or Highly Skilled Professional II will be granted 7 years from the date of issuance, and
permanent residents who are under 16 years of age will be granted until the day before their 16th
birthday (16th birthday for resident cards issued before November 1, 2023).
- The expiration date of resident cards other than Permanent Residents and Highly Skilled
Professional II is the expiration date of the period of stay. The expiration date of resident
cards for those under 16 is the expiration date of the period of stay or the day before the 16th
birthday (the 16th birthday for resident cards issued before November 1, 2023), whichever comes
first.
- Mid-to a long-term residents are foreigners with status of residing for more than 3 months in
Japan excluding persons granted status to stay for no more than 3 months or person granted the
status of "temporary visitor" (tourist), "diplomat", "officials" or
equivalent to the three statuses abovementioned.
(2) The special permanent resident certificate (being issued by municipal office)
- The special permanent resident certificate is issued to 「special permanent residents 」to
replace Alien registration certificates.
- The "Residence Card" of the Immigration Control and Refugee Recognition Act
(hereinafter referred to as the "Immigration Act") will not be issued.
- The valid period of the special permanent resident certificate is 7 years as a rule.
(3) The Alien Registration Certificate held by those who have short-term status of residence or those
who do not have a status of residence became invalid on July 9, 2012. If you still have it, please
return it to the Immigration Services Agency immediately.
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1-2 Foreign residents is listed on the Basic Residents Registration
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It became feasible to issue Residence Certificate "Juuminhyou"
duplicates, etc., to foreign nationals as it is to Japanese nationals.
(1) Eligible registrants for Basic Resident Registration are med- to long-term residents (with
resident card), the special permanent residents and some specified persons.
(2) In addition to the name, date of birth, gender, and address, the resident card includes
information specific to foreign nationals, such as "nationality and area of residence," "status of
residence" and "period of stay" as indicated on the resident card.
(3) Mid- to long-term residents will be issued with a resident card when granted permission for
extension of the period of stay or Change of status of residence Ministry of Justice will notice
such changes to the municipality and the municipality will update their records. If necessary, the
Director of Immigration Services Agency will notify to the municipal mayor.
(4) We can issue a certificate (a copy of the resident’s card) that describes all the households,
consisting of Japanese and foreigners.
(5) You can apply issuance of the Individual Number Card. For more details, please refer to homepage
of MIC or Municipality.
What you can do with a My Number Card equipped with an electronic certificate.
- Obtaining official certificates such as a copy of resident registration certificate at
convenience stores.
- Use as a health insurance card.
- Filing of income tax returns and residence procedures.
- Online application for moving, childcare, etc.
- Use of the "MyNa Portal," a website dedicated to you that allows you to search for
administrative procedures and online application.
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1-3 Procedure at a municipal office
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(1) Notification (change) of place of residence
◯ Those who arrived in Japan newly
At the port of entry and departure are asked to visit the municipal office where they live with
their
resident card,passport and notify the Ministry of Justice where they live within 14 days of finding
a
place to settle down. Please report your place of residence to the Director of Immigration Services
Agency.
◯ Those who have moved into a new residence
When a mid- to long-term resident (special
permanent
resident) changes his/her place of residence, be sure to submit a move-out notification to the
municipality where he/she lived and receive a move-out certificate. In addition, please notify the
Immigration Bureau of Japan of the residence at the window of the new municipality within 14 days
from
the date of relocation to the new residence. Bring a move-out certificate, residence card (special
permanent resident certificate), and a valid My Number (individual number) card (if you have
one).
(2) Notification of moving-in and change of address of a resident card (Special Permanent Resident
certification) can be done at once.
Under the Immigration Control and Refugee Recognition Act, in case of
moving in notification, you should bring a change of address certification, a resident card (Special
Permanent Resident certification) and a notification card (or individual numbercard) to make moving
in notification (or change of address notification) to the basic resident register.
(3) If you do not bring your move-out certificate (in case of a move-in notification), you will
need to complete the move-out notification procedure at the municipality where you lived. If you
do not bring your residence card (Special Permanent Resident Certificate) you will need to report
your place of residence at a later date.
These notifications should be basically completed by the applicant him/herself. However, it
necessary, the applicant can ask an agent to file such a notification for him/herself with a
written letter of proxy.
(4) Procedures for changing My Number Card due to extension of
period of stay, etc.
Since updated information on the resident card is not automatically
reflected on the My Number Card, it is necessary to change the information on the card when you
extend the period of stay or change your name.
If you have a My Number Card, you are required
to change the information on the face of the card when you extend your period of stay or change
your name on the resident card.
Please note that your My Number Card will expire if you do
not go through the extension procedure at the municipal office before the expiration date of your
My Number Card.
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1-4 Procedures at Regional Immigration Services Agency
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(1) (Change) notification other than the residence
When submitting the following notification/application at the Regional Immigration Services Agency
please bring your passport, photo, residence card, and other documents that show the facts of the
change.
A new resident card will basically be issued on the day of notification or application.
(2) Notification of change of name, date of birth, gender, nationality/region
When you change
your name, date of birth, gender, nationality or region, such as when your marriage changes your
surname, nationality, or region, notify the Director Immigration Services Agency at the Regional
Immigration Services Agency within 14 days.
∗ Although names written in the Latin Alphabet will basically be used, a name written in
Chinese character notation (orthographic) can be added. Please make note that, in this case, any
change in Chinese character notation needs to be reported.
(3)Application for renewal of validity period of residence card
Permanent residents, Highly Skilled Professional II, and those under 16 years of age whose resident
card expires on the day before their 16th birthday (16th birthday for resident cards issued before
November 1, 2023) should apply for renewal of their resident card at a Regional Immigration Control
Office before the expiration date.
(4) Application for re-issuance of a resident card
◯ In case your residence card is lost or stolen, Please apply for reissuance within 14 days of
the
day when you noticed this (or the day when you re-enter Japan in case you noticed it outside
Japan)
＊ To apply for reissue, please bring with you a report of loss or a that report certificate
issued by the Police Department or a disaster victim certificate issued by the Fire Department in
place of your resident card.
◯ In case your resident card is severely damaged or defaced, be sure to apply for reissuance
as soon as possible.
◯ You can apply for a replacement resident card even if it is not severely damaged or defaced.
In such a case, you are required to pay a reissuance fee.
(5) Notification about affiliated institution and spouse
Bring your residence card when you
submit the following notification at the Regional Immigration Services Agency.
In case you
file a notification via mail, please enclose a copy of your resident card. Please note that a new
resident will not be issued when a notification is filed in this way.
◯ Notification of an affiliated organization
In case a mid- to long-term resident with Qualification for employment, or "Student" or
another learning status, leaves an organization (employer or educational institution) he/she belongs
to (due to termination of contract) or moves into another organization (on a new contract), or such
an organization changes its name, location, or breaks up, the resident has to notify the incident to
the Ministry of Justice by visiting a Regional Immigration Office or sending a notification to the
Tokyo
report to the Director of Immigration Services Agency within 14 days by appearing at the Regional
Immigration Services Agency or mailing to Tokyo Immigration Services Agency.
◯ Notification about spouse
If you have divorced from your spouse or your spouse died, please
notify the Director of Immigration Services Agency within 14 days by appearing at the Regional
Immigration Services Agency or mailing to Tokyo Immigration Services Agency.
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1-5 For information or inquiry on new residency management system and
procedures
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(1) Request for information disclosure of alien registration original form
When it becomes necessary to prove the past contents, such as the history of residence, name,
nationality, etc., recorded on the registration original form after July 9, 2012, you have to make
request directly to the Immigration Services Agency.
[Disclosure request]
Immigration Services Agency, General Affairs Division, Information system Management Office,
Immigration Information Disclosure Section
- Address: 〒160-0004 Yotsuya tower13F,1-6-1,Yotsuya, Shinjyuku-ku, Tokyo-to
- tel. 03-5363-3005
- Reception hours: 9:00 to 17:00 （except Saturday, Sunday, National holidays and year-ends and
New year days ( Dec. 29th ~ Jan.3rd )
(2) On residency management system and procedure
The Immigration Bureau of
Japan
(3) Change to the Basic Resident Registration Law
Ministry of
Internal Affairs and Communications :
(English page)
[Inquiry]
Immigration Services Agency, Information Center for Foreign Residents.
- Address: 〒108-8255,5-30, Kounan 5-choume, Minatoku, Tokyo
- tel. 0570-013904 ( IP,Overseas 03-5796-7112 )
- Reception hours: 8:30~17:15 (Except Saturday, Sunday and Holidays)
- Language: English, Chinese, Korean, Spanish
- Access: From JR Shinagawa Station Konan Exit (East Exit), take the Tokyo Metro Bus
"Shinagawa Futo Junkan" and get off at "Tokyo
Shutsu Nyukoku Zairyu Kanri kyoku-mae", or 15-minute walk from Tokyo Monorail "Tennozu
Isle" (South Exit) or Rinkai Line "Tennozu Isle".
Saitama Branch, Tokyo Immigration Services Agency.
- Address: 〒338-0022 1st floor, No.2 Complex Buil. of Saitama regional legal affairs
bureau, 5-12-1, Shimo-Ochiai, Chuou-ku, Saitama-shi, Saitama
- tel. 048-851-9671
- Reception hours: 9:00~16:00 (Except Saturday, Sunday and Holidays)
- Language: Japanese
- Access: get off at Yono-honmachi of JR Saikyo line
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