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1 Residence management system

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1 Residence management system

2 The Family registry system

3 Seal Registrations

4 Housing

5 Water, Gas, Electricity & Telephone Services

6 Disposal of Garbage

7 Post Office and Delivery Company Services

8 Banks

9 Traffic

10 Taxation

11 Employment

12 National Health Insurance

13 National Pension Plan

14 Neighborhood Association

15 Disaster Prevention, Fire & Medical Emergencies

16 Traffic Accidents

17 Childcare

18 Welfare

19 Health checkups for adults

20 Educations

21 Medical Information

22 Counseling and support services

Information of facilities

23 City/Town Halls and related facilities

24 School & Educational Institutions

25 Other public facilities

26 Refuge (Shelter)

27 Medical Institutions



To all foreign nationals residing in Japan, new residency management system started on Monday, July 9, 2012.
A Residence
gZairyuuh Card is issued to mid- to a long-term residents by Immigration Bureau to replace Alien registration certificates (foreign resident registration card) issued by a municipal office. Special permanent resident certificate gTokubetsu Eijyuusya Shomeishoh h is issued to special permanent residents.
Foreign residents is listed on the Basic Residents Registration and it became as feasible to issue Residence Certificate gJuuminhyouh duplicates, etc., to foreign nationals as it is to Japanese nationals.


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1-1 A residence gzairyuuhcard or special permanent residence certificategTokubetsu eijyuusha shoumeishoh

 (1) A resident card (issued at the Immigration Services Agency or at the port of immigration)
EThe valid period of the resident card is as follows.
Permanent residents: 7 years from the date of issuance for 16 years or older, until the foreign nationalfs 16th birthday for less than 16 years old.
@Mid-to a long-term residents are foreigners with status of residing for more than 3 months in Japan excluding persons granted status to stay for no more than 3 months or person granted the status of gtemporary visitorh (tourist), gdiplomath, gofficialsh or equivalent to the three statuses abovementioned.

(2) The special permanent resident certificate (being issued by municipal office)
EThe special permanent resident certificate is issued to special permanent residents to replace Alien registration certificates.
E‚` resident card is not issued to the special permanent resident
EThe valid period of the special permanent resident certificate is 7 years as a rule.

(3)
The Alien Registration Certificate held by those who have short-term status of residence or those who do not have a status of residence became invalid on July 9, 2012. If you still have it, please return it to the Immigration Services Agency immediately.


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1-2Foreign residents is listed on the Basic Residents Registration
 It became feasible to issue Residence Certificate gJuuminhyouh duplicates, etc., to foreign nationals as it is to Japanese nationals.
(1) Eligible registrants for Basic Resident Registration are med- to long-term residents (with resident card), the special permanent residents and some specified persons.

(2) Registered items of the basic resident registration include full name, date of birth, sex and address as well as their nationality or region, type of status of residence, period of stay, etc. , noted on the resident card.

(3) Mid- to long-term residents will be issued with a resident card when granted permission for extension of the period of stay or Change of status of residence Ministry of Justice will notice such changes to the municipality and the municipality will update their records. If necessary, the Director of Immigration Services Agency will notify to the municipal mayor.

(4) Even in households comprising both Japanese and foreign nationals, it became feasible to issue duplicates, etc., of the residence certificate with all household members inscribed.

(5) You can apply issuance of the Individual Number Card. For more details, please refer to homepage of MIC or Municipality


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1-3 Procedure at a municipal office  
i1) Notification (change) of place of residence
ZThose who arrived in Japan newly
At the port of entry and departure are asked to visit the municipal office where they live with their resident card,passport and notify the Ministry of Justice where they live within 14 days of finding a place to settle down. Please report your place of residence to the Director of Immigration Services Agency.

ZThose who have moved into a new residence
A mid- long-term resident  (Special Permanent Resident) should notice to the municipality from where he/she moves out and obtains a "move-out certificate" before noticing to the municipality he/she moves into. He/She who has changed his/her residence should bring move-out certificate, a resident card and notification card (or individual number card) to the municipal office of the new residence and notify the Ministry of Justice of the new residence within 14 days of moving to the new residence.
Please report the place of residence to the Director of Immigration Services Agency.
If you belong anew to the household you moved, you will need a document (original) to prove your relationship with the head of the household and its Japanese translation.

(2) Notification of moving-in and change of address of a resident card (Special Permanent Resident certification) can be done at once.
Under the new residency management system, in case of moving in notification, you should bring a change of address certification, a resident card (Special Permanent Resident certification) and a notification card (or individual numbercard) to make moving in notification (or change of address notification) to the basic resident register.

(3)
It is required to bring both his/her resident card and move-out certificate when he/her visits the municipal office of his/her new residence for move-in notice.
Please take note of neglecting of move-out/move-in notice being punished as criminal.
These notifications should be basically completed by the applicant him/herself. However, it necessary, the applicant can ask an agent to file such a notification for him/herself with a written letter of proxy.


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1-4 Procedures at Regional Immigration Services Agency
 (1) (Change) notification other than the residence
When submitting the following notification/application at the Regional Immigration Services Agency please bring your passport, photo, residence card, and other documents that show the facts of the change. 
 A new resident card will basically be issued on the day of notification or application.

(2) Notification of change of name, date of birth, gender, nationality/region
When you change your name, date of birth, gender, nationality or region, such as when your marriage changes your surname, nationality, or region, notify the Director Immigration Services Agency at the Regional Immigration Services Agency within 14 days.

¦Although names written in the Latin Alphabet will basically be used, a name written in Chinese character notation (orthographic) can be added. Please make note that, in this case, any change in Chinese character notation needs to be reported.

(3)  Application for renewal of validity period of residence card
Permanent residents or those under 16 years of age with a residence card expiration date of 16th birthday should apply for renewal of your residence card at the Regional Immigration Services Agency before the expiration date.

(4) Application for re-issuance of a resident card.
Z In case your residence card is lost or stolen, Please apply for reissuance within 14 days of the day when you noticed this (or the day when you re-enter Japan in case you noticed it outside Japan)
(*) To apply for reissue, please bring with you a report of loss or a that report certificate issued by the Police Department or a disaster victim certificate issued by the Fire Department in place of your resident card.

Z In case your resident card is severely damaged or defaced, be sure to apply for reissuance as soon as possible.

Z You can apply for a replacement resident card even if it is not severely damaged or defaced. In such a case, you are required to pay a reissuance fee.

(5)  Notification about affiliated institution and spouse
Bring your residence card when you submit the following notification at the Regional Immigration Services Agency.
 In case you file a notification via mail, please enclose a copy of your resident card. Please note that a new resident will not be issued when a notification is filed in this way.
ZNotification of an affiliated organization
In case a mid- to long-term resident with Qualification for employment, or gStudenth or another learning status, leaves an organization (employer or educational institution) he/she belongs to (due to termination of contract) or moves into another organization (on a new contract), or such an organization changes its name, location, or breaks up, the resident has to notify the incident to the Ministry of Justice by visiting a Regional Immigration Office or sending a notification to the Tokyo report to the Director of Immigration Services Agency within 14 days by appearing at the Regional Immigration Services Agency or mailing to Tokyo Immigration Services Agency.


ZNotification about spouse
If you have divorced from your spouse or your spouse died, please notify the Director of Immigration Services Agency within 14 days by appearing at the Regional Immigration Services Agency or mailing to Tokyo Immigration Services Agency.


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1-5For information or inquiry on new residency management system and procedures
(1) Request for information disclosure of alien registration original form
  When it becomes necessary to prove the past contents, such as the history of residence, name, nationality, etc., recorded on the registration original form after July 9, 2012, you have to make request directly to the Immigration Services Agency.

 [Disclosure request]
Immigration Services Agency, General Affairs Division, Information system Management Office, Immigration Information Disclosure Section
Address: 1-1-1, Kasumigaseki, Chiyoda-ku, Tokyo-to
tel.03-3580-4111 extension 4448
Reception hours: 9:30 to noon, 13:00 to 17:00 iexcept Saturday, Sunday, National holidays and year-ends and New year days ( Dec. 29th ~Jan.3rd )

(2) On residency management system and procedure
E The Immigration Bureau of Japan
  (English Page)
  
(3)Change to the Basic Resident Registration Law
EMinistry of Internal Affairs and Communications :
(English page)

yInquiryz
œImmigration Services Agency, Information Center for Foreign Residents
Address: §108-8255,5-30, Konan 5-chome, Minatoku, Tokyo
tel.0570-013904i IP,PHS,Overseas 03-5796-7112 j

Reception hours: 8:30~17:15 (Except Saturday, Sunday and Holidays)
Language: English, Chinese, Korean, Spanish,
Access: From JR Shinagawa Station Konan Exit (East Exit), take the Tokyo Metro Bus gShinagawa Futo Junkanh and get off at gTokyo Nyukoku Kanrikyoku maeh, or 15-minute walk from Tokyo Monorail gTennozu Isleh (South Exit) or Rinkai Line gTennozu Isleh.  

yInquiryz
œSaitama Branch, Tokyo Immigration Services Agency
Address:
§338-0022  1st floor, No.2 Complex Buil. of Saitama regional legal affairs bureau, 5-12-1,  Shimoochiai, Chuo-ku, Saitama-shi, Saitama
tel.048-851-9671
Reception hours: 9:00~16:00 (Except Saturday, Sunday and Holidays)
Language:Japanese
Access: get off at Yono-honmachi of JR Saikyo line

                                                                                                                                                                                    

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