The family registry system is a record of births, deaths, marriages and other information. In accordance of the family registration law, foreign national residents must notify city hall or town hall of any births, deaths, and marriages.

2-1 Birth registration

1. Apply within 14 days after the birth (within 3 months after the birth, if a child of Japanese spouse was born outside of Japan).
2. Applicant shall be either father or mother.
3. Applicant shall apply to birthplace, present address of applicant, or permanent address of spouse of Japanese national.
4. Required items to be submitted are:
   • Birth registration form (with birth certificate) (with Japanese translation if the birth certificate is written in a foreign language)
   • Passport and marriage certificate of the foreign parents if they are foreign nationals.
   • Maternal and child health handbook

2-2 Notification of death

Notification of death shall be made as follows

1. Apply within 7 days after the person was confirmed to be dead.
2. Notifier: Relatives, housemates, landlords where the deceased died, landowners or house or land managers, guardians, assistants, or voluntary guardians
3. Notification: The address of the reporter, the registered domicile of the Japanese spouse, or the city, ward, town or village of the place of death.
4. Required items to be submitted are:
   • Death Registration Form with Death certificate

2-3 Marriage registration

The following items are required for marriage registration

1. Marriage registration form (signature of two adult witnesses is required in addition to the signature of both parties)
2. Certificate of Legal capacity to contract marriage (issued by the government of the foreign national’s home country, local government, or foreign diplomatic mission in Japan) (with Japanese translation)
3. Birth certificate (with Japanese translation)
4. Passport with Japanese translation attached
5. Other documents as required

* For foreign nationals, the above documents may differ from those listed above depending on the laws of the country or the individual’s situation. Please contact us for details.

2-4 Divorce registration

The following items are required for divorce registration.

1. Divorce registration form (signature of two adult witnesses is required in addition to the signature of both parties)
2. If the spouse is Japanese, a certificate of residence for the Japanese spouse (if the Japanese spouse is outside Japan, a certificate of residence for the foreign spouse showing status of residence and period of stay)
3. Identification document (driver’s license, passport, etc. )

* If both parties are not Japanese, contact their embassies or consulates

[Inquiry]

• Fujimi-shi Shimin-ka Koseki-kakari : tel.049-252-7111
• Fujimino-shi Shimin-ka Koseki-kakari : tel.049-262-9019
• Miyoshi-machi Jyumin-ka Jyumin-tanto : tel.049-258-0019

2-5 Naturalization

To acquire Japanese nationality, you must obtain permission from the Minister of Justice. Then you must notify the city hall.
The folllowing documents are required to naturalization registration.

1. Naturalization registration form (if you have a Japanese spouse, his/her signature .)
2. Your identification card ( issued by District Legal Affairs Bureau)

[Inquiry]

• Saitama District Legal Affairs Bureau Koseki-ka
  tel.048-851-1000